QuestGems Archives of Computer Stuff (Page 4)
               
               




































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Archives of
Computer Stuff
(Page 4)


Subjects On
This Page:

Microsoft Word:
Page Setup
Make Your Own Templates
Help! I Goofed UP!
Find, Replace & Go To

Outlook Express:
Create a Second Inbox
Organize Your Mail
Save Part of an E-mail
Find Lost Messages
Set OE's Features

Miscellaneous Tips & Shortcuts
Change Your Desktop Wallpaper
Download Wallpaper From the Internet
How to Close Programs When the Desktop Is Covered by an Installing Program
Quick Way to Locate a File in Explorer
Set Windows Appearance for More Efficient Performance
Windows Key Shortcuts




































Back to TOP
Archives of
Computer Stuff
(Page 4)


Subjects On
This Page:

Microsoft Word:
Page Setup
Make Your Own Templates
Help! I Goofed UP!
Find, Replace & Go To

Outlook Express:
Create a Second Inbox
Organize Your Mail
Save Part of an E-mail
Find Lost Messages
Set OE's Features

Miscellaneous Tips & Shortcuts
Change Your Desktop Wallpaper
Download Wallpaper From the Internet
How to Close Programs When the Desktop Is Covered by an Installing Program
Quick Way to Locate a File in Explorer
Set Windows Appearance for More Efficient Performance
Windows Key Shortcuts




































Back to TOP
Archives of
Computer Stuff
(Page 4)


Subjects On
This Page:

Microsoft Word:
Page Setup
Make Your Own Templates
Help! I Goofed UP!
Find, Replace & Go To

Outlook Express:
Create a Second Inbox
Organize Your Mail
Save Part of an E-mail
Find Lost Messages
Set OE's Features

Miscellaneous Tips & Shortcuts
Change Your Desktop Wallpaper
Download Wallpaper From the Internet
How to Close Programs When the Desktop Is Covered by an Installing Program
Quick Way to Locate a File in Explorer
Set Windows Appearance for More Efficient Performance
Windows Key Shortcuts




































Back to TOP
Archives of
Computer Stuff
(Page 4)


Subjects On
This Page:

Microsoft Word:
Page Setup
Make Your Own Templates
Help! I Goofed UP!
Find, Replace & Go To

Outlook Express:
Create a Second Inbox
Organize Your Mail
Save Part of an E-mail
Find Lost Messages
Set OE's Features

Miscellaneous Tips & Shortcuts
Change Your Desktop Wallpaper
Download Wallpaper From the Internet
How to Close Programs When the Desktop Is Covered by an Installing Program
Quick Way to Locate a File in Explorer
Set Windows Appearance for More Efficient Performance
Windows Key Shortcuts
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Microsoft Word Helps:
Archived 8-1-2001
Page Setup
        When you open Microsoft Word, the default settings for paper size, margins and other formatting are set. You can change them to suit your needs. This is obvious to many, but I have found that a lot of users don't know how to do it. This is simple. Just go to the File menu, and select "Page Setup" (on all recent versions). There, under the Margins tab, you have the opportunity to set the top, bottom, left & right margins. You can mirror the margins (ex.: for sheets, printed on both sides, going into a binder, allowing a wider margin on the binder edge.) Ignore the header & footer settings if you do not have a header or footer. You can apply these settings to the entire document or to a part of it by choosing the "This point forward" option. Later, you can choose this option again to return to your original or additional margin/heading/footer settings.
        Under the Paper Size tab, you can choose the paper size (Isn't that strange?) and how it is to be printed. Note the default paper size is 8.5" wide by 11" high. The orientation is Portrait. If you select the Landscape orientation, the size of the paper reverses. That is because Landscape prints across the long dimension of the sheet, so it is 11" wide. Portrait is the way we normally would write a letter or prepare other text documents. Landscape is needed for some charts and other wide documents. You do not change the way the paper is fed into the printer. The computer takes care of the direction of printing. You will notice the same options are available to apply the settings to the whole document or part of it.
        Generally, you can ignore the Paper Source tab. The Layout tab allows for line numbering (required for some legal documents and helpful when editing and comparing documents). You can set various kinds of borders and lines, including color. Click on the Borders button to see your options.
        Notice that on each tab page, a visual will reflect the changes you make. You can also choose your settings to be the default ones for all documents when you open Word. Be careful about this, unless your work has special needs.
A Template for Every Occasion (almost)
        Would you like to print your own personalized letterhead or business card? What about invoices and report forms for your business, or name tags for that class reunion? Templates for these and more are right there in Word. Even templates for about every type of legal document or transaction are ready for you to customize.
        To find a template to fit your need, just go to the file menu and select "New." You can re-arrange the graphics by dragging them with the mouse. Delete those you don't want and add graphics of your own. You can change the font sizes and types and replace the template text with your own. I print my own certificates for those completing computer courses I teach from time to time. They look professional, printed on certificate paper made for ink jet printers. Next, I'll tell you how to make your own template for document types for which you have repetitive need.
Make Your Own Template
        When you make a template, save it with a .dot extension and Word will put it on the General tab page of the templates you have just viewed. When you use a template for a document and save it with a .doc, .txt or other extension, the template itself will be unchanged, just waiting for your next use.
        Here is how I made a template for the notes I use when speaking. I speak in various churches and do not want an 8.5" X 11" sheet of paper distracting from my message. However, a folded sheet of that size, with a little final trimming, just fits inside my Bible (about the size of the pages).
        Here's how to set up the notes template I use. First. With the blank page in Word, set up two columns by going to the Format menu and selecting "Columns," then choosing the two-column icon.
        Second. Go to "Page Setup" on the File menu. On the Paper Size tab's page, select the Landscape setting. Then under the Margins tab set all four margins to .5". This provides 1" between the columns, keeping them well separated, yet leaving good space for notes.
        Third. Select the Center Justification icon on the toolbar, click on the "B" on the toolbar (or hold down Ctrl & press B on the keyboard) for bold type, set the font size to 14 and type one space. This sets up the title line. Now, change the font size to 12, click the "B" on the toolbar again (or hold down Ctrl & press B on the keyboard) to get back to normal type, and hit Enter. The second line is now set up for other heading information. Hit Enter twice and click on the Left Justification icon (toolbar). Now the template is set up. The title and other heading items are centered, with a double space between the main heading lines and the body. You may choose different font sizes and line spacing.
        Fourth. Under the File menu, select "Save As ..." In the Save As box, give your template a name and, at the "Save as type:" field, press the down arrow for the options, select the .dot extension and clicked the Save button. Word will place the template with the other templates. Now, when you want to prepare notes or make booklets in Word, you can just go to File > New and double-click on your template. It pops up ready for use.
        There is more. Once you fold the sheet, (printed on both sides) your first page is on the inside (column 1 of page 1). If your typed notes should go onto the fourth page, the fourth page will appear as page 1 (column 2 of page 2). That is easily overcome. Do all your editing before changing the format. Name and save the file. Actually, you should do this at the beginning and then click on the Save icon from time to time. After final editing, simply select page 1. To do this, just click the mouse before the first character, hold down Shift, then click the mouse after the last character. All in between will be selected (or you can drag the mouse over the text while holding down the left button). Now, right click on the selected area and choose "cut" from the context menu that appears (or just hold down the Ctrl key & press "X"). That text will be lifted (moved to the clipboard) and the text that follows will flow into the vacant space. Next, go to the end of your notes or document. Press Enter the number of times it takes to get to the top of page 2, column 2. Right click with the mouse and select "Paste" (or hold down Ctrl and press "V"). Viola! When printed on both sides, you can fold the sheet and pages 1, 2, 3, 4 are all in perfect order. Be sure to save the file again after this text re-arrangement (by clicking on the diskette icon on the toolbar).
        How do you know the text on both sides will be oriented the same? I'm glad you asked. When printing in landscape, after printing the first side, turn the paper over bottom to top (not from side to side). To stop the printer between sides, you can select "Print Current Page" after going to File > Print. Another way is to select to print all and simply lift the paper out of the feed tray after the first side gets started printing. Turn the printed page over (bottom up) and replace the paper. Press the printer's reset button (if yours has one) and let the other side print.
        While talking about printing, let me just mention that the available print options will vary according to the printer you are using. Explore all of the options in the Print Options box, including any Options or Properties buttons you find. You might be surprised at the flexibility you have.
Help! I goofed up!
        Have you ever pasted text or another item into an area of your document that you didn't intend, and you don't know just where it begins and ends, or even where it went? When that, or almost any other error occurs, stay calm. STOP! DON'T TOUCH ANY OTHER KEY!! Be calm, I said. Now, just reach up to the Edit menu and select "Undo" or words to that effect. The wording will change, depending on the action you had taken. Of course the easier way is to just click on the little arrow (on the toolbar) that curves up and to the left, but you need the exercise the additional click gives you. When you do this, its just as though you hadn't made the mistake in the first place. You decided you wanted it pasted there after all? O.K. Go back to edit or the toolbar and do what you did before, but this time click on "Redo" or words to that effect, or click on the arrow that curves up and to the right. Hey, if you have a hard time making up your mind, you can just click on undo & redo all day.
Find, Replace & Go To
        Sometimes I have looked for an item, but was not sure which document it was in. At other times, I knew, but to find the item in a long document could be time consuming. That's where Find comes in. On the Edit menu, choose Find. In the field, under the Find tab of the box that appears, just type in a key word or exact phrase. Click the Find Next button and instantly you are there.
        Sometimes I have misspelled a word that I used frequently in an article, or perhaps later found a word that I wished to change through out the document. The Replace tab was made for that. In the first field, type the word as it appears. In the second field type the word that is correct or that you prefer. If you click on the "Replace All" button, every instance of the first entry will be replaced with the second. But, suppose you may have used the word in some places that you do not want to change. The "Replace" button will find the occurrence and give you the option of changing or not changing it. The "More" button and its "Format" and "Special" buttons provide additional options. The "Less" button puts you back to the box as it was before pressing the "More" button (makes sense, I guess).
        The options under the "Go To" tab allows you to instantly go to any page, section, line (enter a number), or a number of other locations within a document, even to a particular heading. With the "Previous" and "Next" buttons you can quickly move back and forth.
        The box with all of these tabs can be accessed on the Edit menu and choosing either "Find," "Replace" or "Go To."

        I think that's enough of Word for this time. I'll try to continue with this next month & perhaps a month or two after that. Now let's look to some other tips.

Outlook Express Tips:
(Archived 07-05-01)

Create a Second Inbox in OE
        Do you have more than one e-mail address and would like for them to arrive in different Inboxes? You can do it. Here's how it's done in Outlook Express 5x. If your version is different, it may or may not be available.
        First. Right click on "Local Folders" and select "New Folder" from the context menu that appears. Give the folder a name. If you put a number, such as "1" or "2" as the first character of the folder name, it will appear just below the default mail boxes. Otherwise, it will be placed alphabetically among any mail-related boxes (folders) you may have that are below the default ones. My inbox for mail coming from this site is "2ndInbox QuestGems".
        Second. Click on the Tools menu and select "Message Rules", then "Mail". This will bring up the Message Rules dialog box.
        Third. Make the following settings in the Message Rules dialog box. On "Mail Rules" tab page there are four windows. In the first window, "Select the Conditions for Your Rule," check the box by "Where the To or CC line contains people." In the second window,"Select the Actions for Your Rule," check the box by "Move it to the specified folder." In the third window, "Rule Description," It should say, "Apply this rule after the message arrives." The next line will read, "Where the To or CC line contains . . ." (edit the remainder of the line to the email address you want directed to your new box). For instance, mine reads, "Where the To or CC line contains
". In the fourth window, give your new rule a name. I named mine, "QuestGems email to 2ndinbox QuestGems".
        Fourth. Click "OK". Now, hopefully, all future mail to the named email address will go to the new inbox.
        While you're there, you can make other rules, such as "Block if subject line contains ("bad credit," "great offer," "sex," or any other words that appear in the subject line of unwanted spam).
        You can also click on the "Blocked Senders" tab and add or modify the list of senders you have blocked. Some known spammers names will have already been placed there by Microsoft and/or an Internet security program you may have installed. To block a sender, you can highlight the message heading in Outlook Express, then click "Message" (on menu bar) and select "Block Sender."
Organize Your Mail
        In Outlook Express (OE), you can make folders to organize your mail, just as you can in other programs to organiz your files. Perhaps you want a folder for family mail, one for computer tips, another for Internet purchases, one for registrations, etc. To cause the folder to have the same place in OE's heirachy as the default folders, just right-click on "Local Folders" and select "New Folder" from the context menu. Name the folder and it will appear in its alphabetical order, after the default mail folders. You can make sub-folders in the same way, to break a subject down into parts. Highlight the folder to which you wish to make a subfolder, select "New Folder" and give it a name.
        Now, when you receive mail that you wish to put into one of the folders, just right click on the message's subject heading and choose "Move to Folder." From the list of your mail folders that appears, select the folder to which you wish to place the message and click "OK". If you merely want to copy the massage to another folder and leave a copy at its present location, choose "Copy to Folder" instead.
Save Part of an E-Mail
        I subscribe to a number of newsletters, and usually delete them when read. However, frequently I want to save only an item or two out of a newsletter and want to be able to find it easily. In Outlook Express, you cannot directly edit the messages received, but there are a couple of ways to do this.
        One way is to send yourself an email. Just click on the subject heading for the message, then click on the "Forward" button on the toolbar and, in the window that appears, delete the portions you do not want. Or, you can highlight the portions of the original message you wish to save, right-click on the highlighted portion and choose "copy", pop up a New Message window, right-click in the New Message window and select "Paste". Now, in the "To" field, enter your own e-mail address. In the "Subject" field, type in something that will help you find this choice bit of information when you want it. Then hit "Send". When the e-mail comes back to you, move it to the desired folder (see tip above).
        Another way to save a part of an email received is to select the portions you want by dragging the mouse, as stated above. Right click on the highlighted portion and choose "Copy". Then open Notepad or your favorite word processor. Right click in the work area and select "Paste". Now you can edit what you have pasted and, from the File menu, select "Save as". Name the file and place it in the desired folder, perhaps in "My Documents." If your message contains formated text (bold, underlined, centered, charts, etc.), you will lose this formatting in the Notepad text editor. You will need to use a word processor.
Find a Lost Message
        Have you ever lost a message and didn't remember who sent it, or when? If you do not remember the mail box (folder) in which it is stored, just click on "Local Folders" (above the mail boxes)to highlight it, then from the Edit menu choose "Find" and from the options select "Message". Enter whatever information you remember. If it's just a key word in the message, enter it in the "Message" field. If you know it was before or after a certain date, you can make that selection. Otherwise, just leave the settings as they are and it will search all dates. The Browse button lets you specify a folder, if you wish, without typing it in. Remember, if there is a "+" before a folder name, you will need to click on the "+" to see its sub-folders (expand it).
Set OE's Features to Your Liking
        You can change some of the ways Outlook Express looks and works. Some changes can be made from the View menu, to make others you need to go to the Tools Menu and select Options. The Options dialog box will appear. It has a number of tabs, each tab defining a group of settings. Many of these settings are just a matter of preference. If you find a setting that you do not understand, you are probably best served by leaving the default setting unchanged. After making your changes on one tabbed page, click on "Apply" and select another tab. When you have finished with all your settings changes, click "OK". This will save the changes and exit the Options dialog box. If you click on "Cancel", the changes will not take place.

Another Way to Save/Edit Email
(Archived 12-08-2004)

        In the past I have discussed various ways to save your Email messages. Those include setting up personal folders (below the default folders) by subject in your email program and moving messages to them; saving just the parts of messages you want, perhaps combining them with parts of other messages with like information; editing the messages using the Drafts folder as a medium. To find those methods Look in the Computer Stuff Archives under "Outlook Express."
        If you do not want all of those extra folders in your email window's sidebar, you might try the following: Make a folder under "My Documents" named "Email Messages" (or other to you liking). I am assuming the My Documents folder and its sub'folders is where you save the files you create. Under the My Documents/Email Messages folder create other sub-folders arranged by subject. Now when you receive a message you want to save, just highlight its header, and on the File menu choose "Save As." A dialog box will open for you to choose where you want to save the message. When you have chosen the folder in which to save it, give the file (message) a name and click the Save button.         When you want to see the message again, Go to its location (using Windows Explorer, or the "Open" command in your word processor) and double-click on the file you want, (or in your word processor click once to select it and press the Open button). Your message will appear in its own window.
        This method also provides an easy way to edit your messages. You can edit them in the same way you would edit any other document. Just open the file in your favorite word processor, such as Microsoft Word. When you start to open the file from your word processor and select the folder with your email messages, you will not immediately see your files. At the bottom of the Open dialog box you will see an item named "File of type". In Word, the ".doc" extension files are displayed by default. Click on the little arrow at the right end of the space and select "All Files (".")". Now your message files will be in view. Just double-click on the one you wish to open.

Change Your Desktop Wallpaper
(Archived 12-08-2004)

        Wallpaper is the picture scene you see as a background on your desktop when you boot your computer (not like when you are angry, but when you turn it on). You can change the wallpaper or select "none" if you wish to conserve computer resources. Many wallpapers are already available in Windows. Others can be downloaded free from Microsoft or other sites.
        Here's how to change your wallpaper.
   1. Right-click a blank area on your desktop and choose Properties from the pop-up menu -- or go to the Control Panel (Start/Control Panel) and click on Display.
   2. Click on the Desktop tab of the Display Properties box
   3. Under "Backgrounds," select a desktop background from the list. When you click on one of the items, a visual image of it will appear in the monitor example above the list. Select different ones until you find one you like. If you prefer none, scroll to the top and select "None."
   4. Click Apply. Click OK.
        Other Display changes also can be made here.

Download Wallpaper From the Internet
(Archived 12-08-2004)

        In addition to the wallpapers that are already contained in Windows, others can be downloaded from Microsoft and many other sites on the Internet.
        Thousands are available free. In addition, wallpaper CDs are available for purchase. A number of sites have the downloads available in the proper display sizes and allow you to choose the size to download. Such a listing may be similar to the following: "Waterfall in the Sky," Wallpaper sizes available: 640X480, 800X600, 1024X768, 1280X1024, 1600X1200. Just click on the size that matches your monitor. If your resolution is set to 1024X768 pixels, click on that size. Not all will give a size option. However, you can also re-size them or stretch them to fit your display.
        For Windows XP, you can save the picture as a .bmp, .jpg or .gif image and put it in your wallpaper folder. For Windows XP this folder will probably be located at C:\Windows\Web\Wallpaper. The nearer the image is to the size of your display, the better it will look without stretching. However you can use a small image and let it automatically tile to fill the screen. This works nicely with a consistent pattern that will look like one image background when loaded, or with a slogan you want to be tiled to fill the background. With such a small file, it will load more quickly. You can even digitize your own photos (family pictures, scenery, etc.) and save them in the Wallpaper folder.
        When you have saved the images in the Wallpaper folder, they will appear in the available wallpapers on the Display Properties box (discussed in another item) available when you right-click on an open space of your desktop and choose Properties, then click on the Desktop tab. The Desktop properties can also be reached by going to the Control Panel (Start/Control Panel) and double-clicking on Desktop.
        Have you started installation of a new program but then were instructed to exit installation and close all open programs? Of course, and we should save and close all open programs before beginning installation. But sometimes we forget to do this until reminded. However, often the installation window covers the whole display, including the Taskbar, with no provision to reduce or minimize it. In this situation you don't have to exit in order to accomplish the task.
        Most of the newer keyboards have two Windows keys (the ones with the windows banners on them). One is to the left and the other to the right of the spacebar (normally between the Ctrl and Alt keys). Just press the Windows key. The Start menu and the Taskbar will appear. To close a program or document without saving, right-click on its name in the Taskbar and select "Close." If you want the document window to appear, so you can save the data before closing, right-click on its name in the Taskbar and select Open or simply left-click on its name. Unless the Install program has especially been written to force it to remain on top (unlikely), the document window will appear. Save your data and close the program.
        What if your keyboard does not have a Windows key? Just hold down the Ctrl key as you press Esc (usually on the top row). Now, follow the instructions above.
        If you use the Windows key to reveal the Start menu and Taskbar, you can press it again to hide them.
        Do you work with some folders that contain a myriad of subfolders and/or files? Here is a quick way to locate the file you wish to open. In Windows Explorer (not Internet Explorer) go to the folder in which the subfolder or file resides. Click anywhere in the right panel. Now, just press the keyboard key that corresponds with the first letter of the subfolder or file. The first item beginning with that letter will be highlighted. If it is not the one for which you are searching, press the key again and the next file beginning with that letter will be highlighted. You can repeat pressing the key until your desired file is located. Just double-click on the file's icon and the application program that produced it will open with the document loaded and ready for your use.
        Did you know that you can make a slight adjustment in Windows XP's appearance that should enhance performance, although not drastically. Just do the following:
   1. Click on Start and select Control Panel.
   2. In Control Panel double-click on the System icon.
   3. In the System Properties dialog box, click on the Advanced tab.
   4. Under Performance, click on Settings.
   5. In the Performance Options box, under the Visual Effects tab, by default the radio button is set to "Let Windows choose what is best for my computer." Change that to "Adjust for best performance." You do this by clicking on that radio button.
   6. Now, under the Advanced tab, make sure that "Programs" is selected in each of the two sections.
   7. Under the Data Execution Prevention tab, by default the "Turn on DEP for essential Windows programs & services only" is selected. Do not change this unless you have a special reason.
   8. Click OK twice. Reboot if asked to do so. That's all.
        You will notice a slightly different color shade to the taskbar, start menu and dialog boxes. When Windows controls the view, it attempts to make the colors more appealing and perhaps adds a few other minor enhancements that use a little more of your resources. I have not noticed any change except for the color. If you don't like it, you can easily change it back to the default settings.

Windows Key Shortcuts
(Archived 12-08-2004)

        I have just given a tip on using the Windows key alone to view the Start menu & Taskbar when the desktop is covered with an install program and the Start menu and Taskbar are not visible. Here are some more keyboard shortcuts using the Windows key.
  • Windows + F7   Starts the Spell & Grammar Check
  • Windows + F12   Opens the "Save As" dialog box
  • + D   Minimize all windows. (It's a toggle. Press again to restore all windows.)
  • Windows + E   Opens My Computer in Windows Explorer (not Internet Explorer)
  • Windows + F   Launches the Search utility
  • Windows + H   Launches the Drawing Pad/Writing Pad
  • Windows + L   Takes you back to the users logon icon icon
  • Windows + M   Minimizes all windows (not a toggle).
  • Shift + Windows + M   Undo minimize all windows. It's easier to just repeat Windows + D.
  • Windows + N   Opens a new window in the program that has the focus
  • Windows + R   Show the Run dialog box.
  • Windows + U   Opens Utility Manager
  • Windows + V   Opens the Speech Recognition Setup box
        Perhaps one or two of the above keyboard shortcuts will address a frequent need in your work.
        When creating or editing a Microsoft Word document, sometimes you may want to insert marginal comments. For joint projects, these can be helpful in providing special instructions, asking for advice or suggest changes. They may also be helpful in individual documents to remind you of things that need your attention when you again open it. This is simple to accomplish.
        To insert a comment, place the cursor (left-click the mouse) where you want the comment to point. This can be in the middle of a sentence, line or wherever you wish. Now, on the Insert menu, select "Comment." A red comment box will appear in the margin, ready for you to type your instructions, question, reminder or whatever. The visible comments will print with the document. You can make comments invisible by going to the View menu and clicking on "Markup." This is a toggle, so you can make them appear again by clicking again on "Markup" in the View menu.
        To remove one or multiple comments, do the following.
   • To remove a single comment: right-click on the comment and choose "Delete Comment."
   • To delete multiple comments: For this, you will use the Reviewing toolbar. If it is not displayed on the toolbar at the top of the page, display it. To do this, right-click a blank area of the toolbar and click on "Reviewing."
   • To delete ALL comments, click the small down arrow next to the "Reject Change/Delete Comment" button. Then click "Delete All Comments in Document."
        To delete comments from one or more specific reviewers, click on the Reviewing Pane button (on the Reviewing toolbar). The Reviewing Pane will appear at the bottom of the window. It will list the comments by reviewer's name and date of the comment. Just right-click on the ones to delete and select "Delete." There are other ways to do this. You can experiment with the Reviewing toolbar buttons, but this is the simpler way.
        To edit a comment: If the comment is not visible go to the View menu and click on "Markup." Now that it is visible, click inside the balloon (the box that holds the comment) and edit as you wish. You can also edit the comment another way. Click on the Reviewing Pane (as mentioned above) to display the Reviewing Window at the bottom of the screen. There you can click on the comment and edit it. This may be helpful especially if part of the comment is hidden because you are working with a reduced screen, or other reason.
        There are many reasons you may wish to highlight individual words, sentences, or particular portions of your document. Perhaps there is a section you want to find easily for further development. Or maybe more than one person is working on a project and you can refer to highlighted sections. The highlight can also work in conjunction with comments (in the previous item). Highlights are very simple to do. Just follow the instructions below.
        On the toolbar of Microsoft Word, usually next to the Font Color icon, you should see a button that looks something like a magic marker.
        That is the Highlight tool. If you do not have this button, or icon, you can add it by right-clicking on any clear area of the toolbar and then clicking on "Formatting" to place a checkmark there. Now that you have the formatting buttons, or icons, on the toolbar, click the little down arrow at the right of the Highlight icon. A drop down color chart will appear from which you can select a color shade. As a side note, to change text color, you can go through the same process with the Font Color tool.
        Now, select the text you wish to highlight by dragging the mouse or by placing the cursor and, while holding down the shift key, press an arrow key. After you have selected the text, reach up to the Highlight tool and click on it. The selected portion is now highlighted with the color you selected.
        You can also highlight by clicking on the Highlight tool and dragging the mouse pointer (now looking like a highlighter), over the text with the left button held down.
        To can change the color of the highlight, select the text again, click on the down arrow by the Highlight tool and select another color from the chart. The color will change to the new one selected. You can also color code your highlights by highlighting different portions with different colors, perhaps for different actions.
        But, how do you get rid of the highlight when you are through with it? Tough Luck! No, I'm kidding. That's easy too.
        To remove the highlight from a particular section, do either of these three things:
   1. Select the section again and click on the Highlight tool, or
   2. Click on the Highlight tool and drag the mouse pointer over it again, or
    3. select the text you wish to remove the highlight from, click on the little down arrow beside the Highlight tool and click on "None."
        To remove the highlight from ALL of the document go to the edit menu and click on "Select All." Now, click on the little down arrow beside the Highlight tool (the one that produces a color chart) and click on "None."

Arrange Desktop Icons
(08-03-2006)

        Have you lined arranged your desktop icons the way you wanted them but later discover that they are not where you left them? This could happen for any of three reasons. If more than one user logs in on your computer, one reason for the icon re-arrangement may be that you have logged in on another person's account and are looking at that person's desktop. To determine this, click on Start. At the top of the Start menu is the name of the User assigned to that account. The second reason is that someone else may have mistakenly logged in on your account and tried to re-arrange "his/her" desktop. The more likely reason is that Windows is set to automatically arrange the desktop icons. You can change that.
        1. Right-click on a blank area of your desktop. In the context menu that appears, put your mouse pointer on "Arrange icons by." Another menu will appear with the options.
        2. If there is a check mark by "Auto Arrange," clear it.
        Now you can move the icons around and place them where you want them.
        The purpose of Windows Power Management is to save electricity or batteries. After a period of inactivity the monitor shuts off, whether it is on a desktop computer or laptop. You can determine the length of inactivity for this to happen.
        1. Right-click on a blank area of the desktop and select "Properties" on the menu that appears. This will open the Display Properties dialog box.
        2. Select the Screensaver tab and click on the Power button, near the bottom. This will open the Power Options dialog box
        3. Select the Power Schemes Tab and go to the "Turn off monitor" field. Click the down arrow for a drop-down menu. Select the time interval you desire.
        4. Click OK and then OK again to close the Display Properties dialog box.
       You can force the operating system (Windows) to display the exact version & build of your XP in the lower right corner of the desktop. Mine reads "Windows XP Professional Build 2600.xpsp_sp2_gdr.050301-1519 (Service Pack 2)." This simply shows that the exact version of my operating system is Windows XP Professional. The string of numbers shows the build, and finally that I have Service Pack 2.
       Why would I want this information displayed? First, I can quickly see if I have the latest service pack installed. Also, if technical service is required, I can provide the exact build of my Windows XP Professional.
       Here is how to make it happen. It involves tweaking the Registry, but only slightly.
       1. Open the Run box. To do the, click on Start, then Run. Oh, No! Stay at the computer. Click on Run that is on your Start menu.
       2. Type "regedit" (without the quotes) in the Run box and click OK. This will open the Registry Editor.
       3. Navigate to HKEY_CURRENT_USER\Control Panel\Desktop.
       4. In the right panel find the DWORD value "PaintDesktopVersion." Change this value to 1. To do that, right click on the value name and select Modify. Change the "0" to "1" (no quotes).
       5. Reboot.
       If you decide you don't want it, just change the 1 back to 0. I wish to caution you to not start experimenting with the Registry, unless you know what you are doing. You could change some things that would make your system inoperable. If you do work with your registry, it is advisable to first back it up. The tip provided here is a very minor and safe edit. Just be sure you follow the directions exactly.
   Happy computing. Go th church Sunday.
   Don


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